How to: Set up Zoom Rooms in Brightspace 

Set up Student Access to Zoom in Brightspace 

It is strongly recommended that you use a computer to access Brightspace and Zoom meetings for online classes. Using a phone is not recommended. 

Instructions on how to join a Zoom meeting from Brightspace are available on the Brightspace helpsite. 

To use Zoom with Brightspace, you must have the Zoom app installed on your computer. 

  1. In your web browser, go to: https://zoom.us/support/download 
  1. A file called ZoomInstaller.exe will automatically download to your computer. Most end users will see the file appear in the bottom left-hand corner of the screen. Click the filename to begin the installation. 
  1. A Zoom Meetings window appears when the installation is complete. Click Sign In. 
  1. Click Sign In with SSO. 
  1. Input “usc” in the Company Domain field. 
  1. Click Continue. 
  1. Click Open Zoom Meetings. 
  1. The Zoom app installation is complete. 

Zoom Scheduler for Professors 

Facilitate professors’ scheduling and management of meetings with students. This tool streamlines sharing availability and booking appointments, enhancing academic communication and collaboration. 

View this PowerPoint deck for more information: USC Zoom Scheduler 

Provide Zoom Link for Students 

If two classes were set up for the same section, you will need to provide a single Zoom meeting link to all students  

The instructions below outline this process:  

  1. Log onto usc.zoom.us.   
  1. Click Meetings in the left panel. 
  1. Click the first of the two class instances that are double-booked. 
  1. Click Copy Invitation. 
  1. Click the Copy Invitation button on the pop-up screen. 
  1. Logon to Brightspace. 
  1. Create an Announcement as shown in this video for the second of the two class instances that are double-booked. 
  1. Paste the meeting invitation in the Announcement along with a note to your students to use that link for first week of class. 

Classroom Management in Zoom 

Any participant who does not login using their USC Zoom credentials automatically will be placed in the Waiting Room.  Here is the image that they will see when sitting in the Waiting Room. 

  • If you have a USC account, please log in with https:usc.zoom.us for this meeting.  
  • Or please stand by for the host to admit you.  

You have the following options when participants are in the Waiting Room. Note: It is not recommended that you use the Admit all feature as this may admit participants that should not be in your class. 

  • Click Admit to allow a single participant into the meeting (a). 
  • Click Remove to remove a single participant from the Zoom meeting (b). 

Set Password and Enable Waiting Room 

There are two key features that enable you to further secure your meetings: Set Up Password and Enable Waiting Room.  Set Up Password  requires a participant to enter a password to enter the meeting.  The Waiting Room feature allows you to control when a participant joins the meeting. These features will help prevent “zoombombing” of your classes. As host, you can admit attendees one by one or all at once. 

Set Password & Enable Waiting Room in Brightspace 

When scheduling a Zoom meeting in Brightspace ensure that you set the following meeting options: 

  • Select Require meeting password (a). 
  • Input a password or accept the randomly generated number from Brightspace (b). 
  • Select Enable waiting room (c). 
  • Select Record the meeting automatically (d). 
  • Select In the cloud (e). 

Start Meeting with Waiting Room 

Start your meeting from the Brightspace and open the Zoom app when prompted. 

As participants join the call, you will see a pop-up message: 

  1. To admit a person directly, click Admit. 
  1. To see all participants in the waiting room, click See waiting room. 
  1. In the waiting room panel, perform one of the following: 
  • Click Admit All to admit all participants. 
  • Click Admit to allow a single participant into the meeting. 
  • Click Remove to remove a single participant from the Zoom meeting. 

Managing a Meeting 

Once the meeting has started, the meeting room is still active. 

If you wish to return a participant to the meeting room: 

  • Click Manage Participants. 
  • In the Participants panel, place your mouse over the name of a person and click More.  
  • Click Put in Waiting Room. 

If you wish to remove a participant from the meeting. 

  • Place your mouse over the name of a person and click More.   
  • Click Remove.  

Remove Participants in Class 

Follow the instructions to remove a person from a Zoom meeting. 

  • Click Manage Participants. 
  • In the Participants panel, place your mouse over the name of a person and click More. 
  • Click Remove.