Frequently Asked Questions about MyMaillists

General Questions

List Members

List Owners/Admins

General Questions

How do I log into MyMailLists? What is my username and password?

Accessing MyMailLists from a USC Email Address

To access MyMailLists as a USC faculty member, staff member, student, or affiliate, go to <a href=
mymaillists.usc.edu and click the USC persons must click here button. On the USCnet Login page, enter your USC username and password and click Login.

Accessing MyMailLists from a Non-USC Email Address

If you are a not a USC faculty member, staff member, student, or affiliate or would like to access MyMailLists from a non-USC email address:

  1. Go to mymaillists.usc.edu and click the First Login? link in the upper right-hand corner of the screen.
  2. On the First Login screen, you will be access to enter an email address.
  3. Once you enter an email address and click the Request first password button, a password link will be sent to the email address you entered.
  4. Access your email and retrieve that link. Once you click it, you will be taken to a page where you can set up a password for your MyMailLists account.
  5. After you set that password, you will automatically be signed in to MyMailLists.
  6. To access MyMailLists in the future, enter your email address and password in the Email Address and Password fields on the top left-hand side of the page and click Login

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Is there a limit to the number of subscribers that can be on a list?

No, there is no limit to the number of subscribers that can be added to a list.

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List Members

How do I subscribe to a list?

To subscribe to a list:

  1. Log on to mymaillists.usc.edu.
  2. If you know the name of the list to which you wish to subscribe, type it in the Search lists box on the left-hand side of the screen and click the Search lists button. If you do not know exact name of the list you wish to subscribe, you can click the List of lists tab to bring up an alphabetic list of all current MyMailLists lists.
  3. Once you have found your list, click it to open the list’s information page.
  4. From the menu on the left-hand side of the screen, click Subscribe.

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How do I unsubscribe from a list?

To unsubscribe from a list:

  1. Log on to mymaillists.usc.edu.
  2. On the left-hand side of your screen, you will see a list of all your currently subscribed MyMailLists lists.
  3. Once you have found the list you wish to leave, click it to open the list’s information page.
  4. From the menu on the left-hand side of the screen, click Unsubscribe.

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How do I see the lists to which I am subscribed?

  1. Log on to mymaillists.usc.edu.
  2. On the left-hand side of your screen is a listing of all the MyMailLists to which you are subscribed. Please note that this listing will not include any older ListProc mailing lists to which you subscribe.

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List Owners/Admins

How do I create a mailing list?

To request the creation of a mailing list:

  1. Log on to mymaillists.usc.edu.
  2. In the top menu, click the Create list link.
  3. Give your list a name. Do not use any spaces, accents or specials characters in list names.
  4. Choose a list type among the predefined types. Please see How do I decide what type of mailing list I need? for more information on the available list types.
  5. Enter a subject for your list. This subject will display as a header for all the list pages, and will also be visible on list index pages (list of lists, list of your subscriptions, etc.) and in the browser title bar.
  6. Choose a topic in the Topics drop-menu. If no topic suits your needs, you can request the creation of a new topic by emailing [?].
  7. Enter a description for your list. This description will display on the list information page and in the subscribers’ charter sent by email to each new subscriber, under the List subject heading.
  8. This description should include the:

    • purpose of the list.
    • topics discussed.
    • rules of the list.
    • description of the list audience.
  9. Click the Submit your creation request button.
  10. A message displays to inform you that your list creation request has been sent to the listmasters and that from now on, you can modify the list by clicking the Admin button. However, the message warns you that the list will be actually installed and made visible on the server only after approval by a listmaster.
  11. Once the list creation has been approved of by one of the listmasters, you will receive a notice message entitled Creation of the [nameofthelist] list, informing you that your list was actually created.

NOTE: Creating a list or becoming its owner or moderator does not mean that you are automatically subscribed to it. You will need to subscribe to your newly-created list if you wish to receive the content sent to it.

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How do I move an already existing Listproc mailing list to MyMailLists?

If you are the owner of a ListProc mailing list at USC and wish to move the list to the new MyMailList software, please send an email with name of the mailing list you wish to move to mymaillists-support@usc.edu.

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How do I decide what type of mailing list I need?

There are 4 different types of mailing lists you can create using MyMailLists. Below is a description of each list type and examples of when you would use them.

  • Public discussion mailing list
  • This type of list allows anyone to post to it, even people who are not subscribed to the list. This list type also allows anyone to subscribe to it, without owner approval.

  • Newsletter mailing list configuration (plain text and HTML)
  • This type of list allows you to set up a distribution list for a department/group newsletter. Use this type of list if your newsletter needs to be viewable in both plain text and HTML.

  • Newsletter mailing list (plain text only)
  • This type of list allows you to set up a distribution list for a department/group newsletter. Use this type of list if your newsletter is only viewable in plain text.

  • Private workgroup mailing list
  • This type of list is only open to subscribers and list owners; only these people will receive the posts and be able to view the archive. List owners must approve all subscriptions to this type of list.

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How do I add subscribers to my mailing list?

  1. Log on to mymaillists.usc.edu.
  2. On the left-hand side of your screen, you will see a list of all the MyMailLists lists you administer.
  3. Once you have found your list, click it to open the list’s information page.
  4. Click admin from the list of options on the left-hand side of the page.
  5. Under Casual Administration, click manage subscribers.
  6. Decide whether you want to add a single user or multiple users.
    • To add a single user:

      1. Under Manage List Members, enter the user’s email address in the Add User field.
      2. If you do not want the user to receive an email stating that they have been added to the list, check the quiet check box. If you do wish them to receive an email, leave the box unchecked.
      3. Click Add.

      To add multiple users:

      1. Under Manage List Members, click the multiple add button.
      2. On the next screen, enter the email address and names in the text box in the format shown.
      3. If you do not want the users to receive an email stating that they have been added to the list, check the quiet check box. If you do wish them to receive an email, leave the box unchecked.
      4. Click Add.

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How do I delete a mailing list?

  1. Log on to mymaillists.usc.edu.
  2. On the left-hand side of your screen, you will see a list of all the MyMailLists lists you administer.
  3. Once you have found your list, click it to open the list’s information page.
  4. Click admin from the list of options on the left-hand side of the page.
  5. Click remove list to delete the list.

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How can I change the name of a mailing list?

  1. Log on to mymaillists.usc.edu.
  2. On the left-hand side of your screen, you will see a list of all the MyMailLists lists you administer.
  3. Once you have found your list, click it to open the list’s information page.
  4. Click admin from the list of options on the left-hand side of the page.
  5. Click rename list.
  6. In the New list name box, enter a new name for the list and then click Rename the list.

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How do I authorize others to moderate my list?

  1. Log on to mymaillists.usc.edu.
  2. On the left-hand side of your screen, you will see a list of all the MyMailLists lists you administer.
  3. Once you have found your list, click it to open the list’s information page.
  4. Click admin from the list of options on the left-hand side of the page.
  5. Click the Edit List Config tab and then click the List definition button.
  6. In the Moderators section, add the email address and name of the person you wish to add as a moderator. For reception mode, choose mail to make sure your moderator receives the messages to be approved. For visibility, choose noconceal if you want people to know you’ve added this moderator and conceal if you do not want people to know that this individual Iis a moderator.

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How do I add or change list owners?

  1. Log on to mymaillists.usc.edu.
  2. On the left-hand side of your screen, you will see a list of all the MyMailLists lists you administer.
  3. Once you have found your list, click it to open the list’s information page.
  4. Click admin from the list of options on the left-hand side of the page.
  5. Click the Edit List Config tab and then click the List definition button.
  6. In the Owner section, add the email address and name of the person you wish to add as an owner. For reception mode, choose mail to make sure the list owner receives the messages to be approved. For visibility, choose noconceal if you want people to know you’ve added this owner and conceal if you do not want people to know that this individual is a list owner.

NOTE: A list must have at least one owner defined.

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